The Drawing Room (Architects) Ltd - Terms & Conditions
1. The Drawing Room (Architects) Ltd (TDR) is registered in England & Wales – Registration No. 5811989and whose registered address is at 130 Moat Street, Wigston, Leicester LE18 2GE. The instructions you give us create a contract between you and TDR for the provision of services to you. Our contract with you is personal. It may be enforced by, and confers benefit on you and TDR but not on any third party. References in these Terms and Conditions of Business to “we”, “our” and “us” shall be read as to TDR. Clients may be referred to as ‘you’, ‘your’, ‘they’ or as advised, by them.
2. Unless otherwise agreed the conditions or engagement shall be those set out in the latest revision of the “Standard Conditions of Appointment for a Chartered Architect”, published by the Royal Institute of British Architects (RIBA), a copy of which may be inspected at our offices during normal working hours.
3. We maintain professional indemnity insurance cover in the sum of £2 million, are registered with the Architects Registration Board and subject to the Architects Code: Standards of Professional Conduct and Practice.
4. Payment shall be as stated in the accompanying correspondence.
5. The fee will be quoted and agreed prior to any works being undertaken. Invoicing will reflect the amount of work undertaken at the relevant stages of work. Payment will become due within 21 days of the date of issue of invoice.
6. Our professional fees invoices shall be sent to you at your address, or any other address that may subsequently be agreed. We will not contact you to request payment to any other account than that printed on the invoice. Any contact pro-porting to request such payment must be brought to our attention immediately.
7. Invoices remaining unpaid beyond the 21 day period may bear compound interest, such interest to accrue at the rate of two percent per annum above the current base rate.
8. Any invoice or item on an invoice which is disputed shall be brought to our attention in writing within seven days of the date of the invoice failing which it shall be assumed no item is disputed.
9. All fees will be subject to VAT at the rate current at the date of the invoice.
10. Our fees do not include for any disbursements or payments to third parties such Local Authorities or other statutory bodies, eg. Planning and Building Regulation fees or other charges, unless stated to the contrary.
11. Standard charges for disbursements (Travelling, printing, out of pocket expenses, etc.) can be supplied upon request.
12. You have a responsibility to provide us with sufficient information to enable us to prepare design solutions (the brief), that we feel answer your requirements. Where our services involve the submission of and Planning Applications to the Local Authority we will use our best endeavours to prepare a design solution that has in our opinion a good chance of obtaining a Consent. The scope of the works will be agreed, prior to formal appointment and the submission of any necessary applications. No application shall be submitted until we have received a written instruction to do so, or we have confirmed a verbal instruction to proceed. If, subsequent to making the Application we are instructed or required to make significant amendments, by a regulatory body or you, this may affect the agreed scope of works. Changes to the design either in the form of amendments to the Application or the submission of a fresh Application to the Local Authority, may be subject to the payment of additional fees.
13. Should you instruct additional works over and above those quoted for herein additional fees may be payable either at a rate to be determined by agreement at the time or in the case of no written agreement, on the basis of reimbursement for additional time expended plus expenses.
14. Should it be necessary to utilise the services of other consultants, eg structural engineer or arboriculturist etc.. such employment shall be directed by you and fees associated with this shall be in addition to our fees. Should such services be required these shall be agreed between us and you prior to any consultant being appointed.
15. We will make no enquiries as to the presence of any restrictive covenants, easements, rights of way, or other legal burdens upon the land or building under consideration, you should therefore satisfy yourself in respect of these prior to initially instructing us.
16. The works may require compliance with The Party Wall Act 1996 etc, we will make no enquires in this regard and you should therefore satisfy yourself in respect of this prior to instructing us.
17. Any drawings, schedules, specifications or other information provided by us and the design copyright of any works executed from these documents shall remain the property of TDR. Your rights to utilise these documents in the execution of the works therein described will be immediately suspended if our account remains unpaid.
18. Neither party to this agreement may assign any part of this agreement without written consent of the other party.
19. The fee quotation shall remain open to acceptance by the client for a period of three months from the date of the quotation. Thereafter it shall be subject to review.
20. Company policies and procedures are available and may be inspected at our offices during normal working hours.
21. By formally accepting our quotation, it is deemed that you accept these terms and conditions. This agreement may be terminated by either party on the expiration of reasonable notice in writing.
22. Any complaint should be brought to the attention of the Director. Any dispute regarding the services of TDR will be dealt with in accordance with the rules set out by the Architects Registration Board (ARB) in conjunction with the Chartered Institute of Arbitrators, Dispute Regulation Scheme.New Paragraph
